I prepared for this year's tournament more meticulously than any before, but got a worse outcome than ever before. Contestants: I hear you, I understand exactly what caused this, I have a plan to fix it, and it will never happen again. Previously, I have never had such space constraints that I would have to make it clear to the programming team that my event needed tables empty for an hour beforehand to set up the tournament. That was my downfall.
The sign-up sheet
was almost full. The tournament was scheduled to start at 4PM. I was scheduled to be in the Penguicon Board of Directors meeting from 3 to 4 PM, so I got some minions to set up the tournament. I gave them setup instruction sheets
and one pre-assembled material packet per table. Unfortunately, there was a presentation going on in the Private Dining during that hour, so all the tables were full of gamers. My minions are kind-hearted and would never kick gamers out of the only places available to play. Due to space constraints, they would effectively close down the entire game room, end all the games in progress, and kick pretty much everybody out. I was the only one assertive enough to do that, and I was in a meeting.
As a result, setup did not take place, and the tournament started almost an hour late in a huge panicky disorganized rush, while the room was crowded with contestants. A lot of our signed-up players walked out during this time, meaning we had to re-organize the seating chart, and it took even longer. There were some setup errors, so some games had cards in them which I did not intend, resulting in extremely slow and/or swingy games.
How to fix it:
1. A sign on each table at the start of the day, saying "Please be done with games on this table by 3PM, to allow for Dominion tournament setup".
2. Do not accept being scheduled to do something else during setup.
Congratulations to the winner, Mike Riverso! He jotted his contact info and shipping address on Evernote on my phone. As soon as he left, it gave me a "java.io.IO" error and lost his information. I put up a sign in the lobby, and he sent me his info through email, so all's well that ends well. He will receive a copy of the new Dominion expansion, "Guilds", in about a month when it is published.
New things that went well:
Penguicon's new Dominion collection. The convention now owns two copies of every Dominion product, so we had enough cards. With thirty-two players and eight simultaneous games, it was the largest Penguicon Dominion tournament ever, so we needed it!
Using a megaphone. No more shouting myself hoarse.
I ordered plenty of "Estate" "Duchy" and "Province" ribbons to hand them out to each contestant. I have next year's supply already.